🗂️ Deposition Officer Services

Certified Handling of Subpoenaed Records in California

Organized Administrative Support for Document Production and Coordination

CaliDocs provides deposition officer services as part of our administrative legal support offerings. Our role is to coordinate document-related processes with accuracy, organization, and clear communication — without providing legal advice or strategy.

We focus on managing the administrative workflow so document production proceeds smoothly and predictably.

We support attorneys, paralegals, and pro per clients by ensuring subpoenaed materials are properly handled from issuance to delivery.

✅ What We Do as Deposition Officers:

• Accept delivery of subpoenaed records from Custodians of Records

• Log, secure, and verify received documents

• Prepare and deliver records to the requesting party (or court, if ordered)

• Ensure compliance with HIPAA, Evidence Code, and court requirements

• Maintain clear chain of custody and audit trail

• Provide Declarations of Custodian of Records when applicable

🛡️ Why Choose CaliDocs?

• Registered Professional Photocopier & Deposition Officer

• Strict compliance with CA Evidence Code & HIPAA

• Secure document tracking and delivery

• Fast, friendly communication and support

• We handle all paperwork and deadlines so you don’t have to

📌 Deposition Officer Services Support

Our deposition officer services are administrative in nature and commonly include:

• Coordinating subpoena-related requests

• Communicating with custodians of records

• Managing document production timelines

• Organizing produced materials

• Providing clear documentation and confirmation

Each matter is handled with attention to detail and structured coordination.

🔍 What is a Deposition Officer?

A Deposition Officer is a neutral third party authorized under the California Evidence Code to receive subpoenaed records for inspection, copying, and delivery in legal proceedings. CaliDocs acts as your deposition officer for:

• Medical and employment records

• Financial and banking records

• Business files and contracts

• Third-party document production

💼 Services Include:

• Preparing SUBP-010 & SUBP-025 forms

• Serving subpoenas to third parties

• Receiving and safeguarding confidential records

• Delivering documents to the requesting party

• Providing Proof of Service and compliance tracking

❓ FAQs

Q: Can a Deposition Officer be a process server?
Yes, in California, a registered process server can also serve as a deposition officer if they’re not a party to the case and properly handle record custody.

Q: Do I need a notice to consumer?
Yes, if you're requesting personal or employee records (e.g., medical, employment, or financial), you must serve a SUBP-025 notice to the consumer at least 10 days before the subpoena is served.

Q: What happens after records are received?
We log and deliver the records directly to you—securely and with a chain of custody if required. Digital delivery is available.

Q: Can you serve subpoenas on banks and corporations?
Yes. We regularly serve major institutions like Chase, BofA, Kaiser, and Home Depot through their registered agents (e.g., CT Corporation or CSC).